Depending on your intention and tone, this phrase may seem less than polite or inappropriate. Is duly noted rude?ĭuly noted isn't necessarily rude, but it can be.
Duly noted in email professional#
The phrase was a confirmation statement used in professional communications long before the advent of email. However, experts believe it arises from professional language and business-speak in the late 1800s. The expression “duly noted” has unknown origins. What is the polite way of saying noted?.In case you have something negative to say, explain it properly rather than leaving your reader wondering what you actually mean with a one-worded reply. Rather than saying "Your idea is a fine one", say "Your idea is a good one". It's best to replace it with 'good' if you are using it to describe something positively. The word 'fine' has a dismissive tone to it and can often be mistaken for a negative connotation. Usually you can do it without even using the word 'no'. If you are denying something, whether it be a meeting, an idea or an article to publish, provide context regarding why you are denying it. NoĪ direct no comes across as very offensive and rude in an email. This makes the email more important to the other person as it removes the focus from the email sender to the email receiver. Turn around sentences to use words like 'you' and 'your'. Use fewer words that point to you and more words which point to the email reader. It sounds like you are questioning someone's decision or showing your disapproval. For example, 'Apparently, the article was too long and I need to shorten it' sounds like the article being long is someone else's opinion and you do not agree to it. When you say 'apparently', it sounds like you disagree with the comment coming after that. So, try to use simple language and facts which can make the reader feel you are right there in front of him/her explaining it verbally. However, they do make the reader lose interest and often skip over to the important parts. Utilise (and other technical terms)īusiness jargon is expected in mails between business clients. Regrettably, I have an urgent event that needs to be covered.' 7. You can skip the word 'but' and write what you mean in a slightly different manner which doesn't take down the reader's expectation, such as: 'I would really like the meeting to go forward tomorrow. For example, in the sentence 'I would really like the meeting o go forward tomorrow, but I have an urgent event that needs to be covered', the moment the reader reads 'but', he/she experiences an instant fall in expectations. This word is usually a prelude to a bad news or a negative statement coming up.
The word 'obviously' can come across as very condescending to the reader as it denotes that the writer is saying something that should have been obvious to the reader but somehow he/she isn't smart enough to catch it. If however, you have been conversing with the person for some time, you can add the name after Hi, or start the mail with just the name. After all, you are not talking to an age old friend. Starting an email with just Hey or Hi gives a unprofessional impression. Read: 10 basic email etiquettes you should know Here are 15 words that you should not be using in emails along with certain replacements that you should consider: 1. So, we all need to brush up on our email etiquettes to stay in tune with the digital communication norms. You need to make sure your message gets across in a positive manner and elicits a positive response in return rather than stoic silence. With emails being the primary communication source between employers and employees, and business owners and clients, it is very important that you do not unknowingly use certain words that might offend the person on the other side or show you in a light which isn't completely positive.Ī wrongly used word might make or break a partnership.
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